Visitor Management System
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The Visitor Management System shall allow the user to track visitors, employees, assets and deliveries as they enter and exit the facilities. The system shall also support printing of custom designed visitor passes with details like date, visit area, host being visited, and visit purpose. The following are the functions included in the software. Photographic record of visitor. Restricted access to visitor. Customized Visitor Passes. Appointment Scheduling and Management. Track Entry and Exit of Visitor.
Visitor Management System
- 1. Visitor Management System Made simpler and more secure 127 May 2015
- 2. Make a good First Impression Improve Security Improve visitor service Emergency evacuation report Pre-register Visitors Cost Effective Agenda 2
- 3. Photographic record of visitor Restricted access to visitor Customized Visitor Passes Appointment Scheduling and Management Track Entry and Exit of Visitor Access to any Visitor information anytime Access details reports for visitors Value Additions
- 4. Features of VMS system Unlimited Visitors Simple & easy to use interface Visitor Pre-Registration through a simple web page Access control system integration Visitor history & Dashboard Statistics (check in count, check out count, visitor count, etc.) Visitors check-in & check-out tracking Visitor Reports (daily / monthly / customize fields for filtering reports) Auto fill for visitor details on revisit Frequent visitor records maintained Photo capture & ID & badge printing Details of items carrying 4 Vehicle management by entering vehicle details Email notifications for the person to be visited on visitor arrival User Rights management Visitor Blacklist for recognizing & preventing entry for banned individuals Todays appointments and expected visitors : Screens for employees an reception desk for better planning and management Customized Badges (Various designs / layouts / company logo, etc.) Enforced check-out through emails sent to visitors who have not checked out
- 5. VMS Workflow
- 7. VMS Dashboard Total no. of visitors inside the premises Todays no. of visitors checked out of the premises Total no. of visitors expected for today Total no. of visitors for Today Total no. of visitors exceeding entered visit time
- 8. Over Due Visitor details
- 9. Visitor Entry for recurring Visitors by search using Mobile no, Visitor name etc. fields
- 12. Before completing visitor entry and generating visitor Gate pass the Security person can click Check Authorization button. The below pop-up will be displayed on employee PC screen who can Allow / Do not allow with his response in text. This pop-up msg will be shown on Security PC screen from which check authorization request was sent. Post this security person can click Proceed to Check-in and generate Gate pass for visitor if required. Visitor Pop-up Request for employee client PC
- 13. Before completing visitor entry and generating visitor Gate pass the Security person can click Check Authorization button. The below pop-up will be displayed on employee PC screen who can Allow / Do not allow with his response in text. This pop-up msg will be shown on Security PC screen from which check authorization request was sent. Post this security person will not be able to make visitor entry for that visitor. Visitor Pop-up Request for employee client PC
- 14. VMS Reports
- 15. VMS employee web based portal
- 16. VMS Mail alert Visit Details 16 Automatic visit details email alert to visitors when employee pre-register visitors from their portal
- 17. VMS Mail alert Check-in & Check-out notification 17 Automatic Check-in Notification mail to employee on visitor arrival Automatic Check-out Notification reminder mail to employee if visitor has not check- out as per meeting duration
- 18. THANK YOU !!! Email: riteshh@seedmanagement.co.in Phone: 07798981536, 09764579021, 020-25430193 Website: www.seedmanagement.net/vms