Project mgt thru jci active citizenship framework
12 likes3,192 views
The document outlines a training session aimed at empowering JCI members to effectively plan and execute projects that create measurable and sustainable impacts. It details essential steps in the project management process, including needs analysis, planning, implementation, monitoring, and evaluation, while focusing on the JCI mission of empowering young people to drive positive change. The training session emphasizes collaboration, action-oriented objectives, and learning from both successes and challenges encountered during projects.
Project mgt thru jci active citizenship framework
- 1. Successful Project Management through the JCI Active Citizen Framework Lloyd Ngwenya JCI Trainer 9 February, 2013
- 3. Objective By the end of this session: Members would have been empowered to plan and run projects with measurable and sustainable IMPACT
- 4. The Starting Point The JCI Mission: To provide development opportunities that empower young people to create positive change
- 5. Presentation Outline The JCI Projects Test Needs Analysis Project Planning Project Implementation/Action Monitoring and Reporting Evaluation
- 6. Aha! Moments What is the Idea? What is the Lesson? How am I going to apply it?
- 7. The JCI Project Test 3 Questions: Does the Project provide development opportunities? How? Does the Project empower young people? How? Does the Project create positive change? How & What?
- 8. Answering the Questions The tool/means is: The JCI Active Citizen Framework
- 9. In Brief - What is The JCI Active Citizen Framework
- 10. Recap
- 11. Needs Analysis - Assessing the Situation
- 12. What we see are symptoms
- 13. You can never tell the full story by merely looking
- 14. There is always a story behind
- 15. Tells a million words But only to those who ask.
- 16. Half the Story
- 17. Just the smoke Find/Know the Fire
- 18. There is always more than what meets the eye
- 19. Getting to the Bottom of the Matter Survey/Research: 1. Gather data 2. What exactly needs to be addressed? 3. What do the affected people think?
- 20. Getting to the Bottom of the Matter 4. How big is/Extent of the problem? Quantify (Statistics, Comparisons) 5. Options for addressing the issue. 6. Who else is working/has worked on addressing the issue?
- 21. Time Out!!!
- 22. Analysis Make sense out of the gathered information Similar projects conducted previously. Determine best course of action Other alternatives. Resources, Skills required. Financial needs and time schedule. MDGs which of the 3 categories
- 23. Project Planning 1. Mission/Purpose of the Project 2. Key Result Areas 3. Project Objectives 4. Tasks and Responsibilities. 5. Deadlines 6. Budget 7. Partners 8. Action Steps
- 24. Mission/Purpose of the Project Project Directors baby Piggy-backs on the Local Vice President's Objective(s) Addresses a Key Result of the Local Organization Contributes to attaining the JCI mission
- 25. Key Result Areas (KRAs) Mission is divided into Key Result Areas - where the project will invest most of its resources and efforts
- 26. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change Objectives Responsibility 1. To empower members to respond to societal challenges VP Community through utilising their skills and experience.
- 27. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice Presidents Mission To empower members to respond to societal challenges through utilising their skills and experience. Objectives Responsibility 1. To train 200 young people on life skills in partnership with LifeSkills Project Youth Empowerment Trust, Blossoms and Chikupo Director
- 28. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice Presidents Mission To empower members to respond to societal challenges through utilising their skills and experience. The LifeSkills Project (Director)s Mission To train 200 young people on life skills in partnership with Youth Empowerment Trust, Blossoms and Chikupo Objectives Responsibility 1. To train 20 teenagers on Sexual and Reproductive Trainer 1, Logistics Officer health at Blossoms 2. To hold a Business Management Seminar for 50 out Trainers 2 and 3, Logistics Officer of school youths at YET 3. To raise USD 500 worth of textbooks for Chikupo Sponsorship and Fundraising Primary School Officer
- 29. Projects and the JCI Mission The JCI/Local Organisation Mission To provide development opportunities that empower young people to create positive change The Vice Presidents Mission To empower members to respond to societal challenges through utilising their skills and experience. The LifeSkills Project (Director)s Mission To train 200 young people on life skills in partnership with Youth Empowerment Trust, Blossoms and Chikupo Trainer 1s Mission To train 20 teenagers on Sexual and Reproductive health at Blossoms Objectives Responsibility 1. Meet with Blossoms leadership to understand SRH Trainer 1, Logistics Officer challenges by 1 March 2. Design training program by 15 April Trainers 2 and 3, Logistics Officer
- 30. Project Objectives State what we want to do SMART Relate to the Mission of the Project Become the Mission Statements of the Various Project Officers Determine the Action Points Criteria for evaluation
- 31. Partnerships 1. Who are our potential partners? 2. Who is likely to be against us? 3. What value can they add to our project? 4. What value are they looking for? 5. What are the likely conflicts?
- 32. Activity How many squares can you see?
- 33. Debriefing 1. Describe your experiences as you counted the squares: as an individual, in pairs, in 4s and so forth 2. Relate this to the importance of working in partnerships
- 34. Partnerships There is always a limit (critical mass) to the number of members/partners in a project. There is no point in adding more members/partners once you have discovered your 31 (maximum number)of squares
- 35. Other Planning Issues Tasks and Responsibilities state who is responsible for Project Objectives Action items must have deadlines Each activity must be costed Budget Timeline of activities in chronological order
- 36. Action 1. Objectives broken into small steps 2. Director ensures everyone knows goals. 3. Coordinate and follow-up. 4. Share tasks equitably. 5. Keep everyone informed on progress. 6. Ensure everyone takes active role & personal interest in the project 7. Take personal interest in the progress of each participant.
- 37. Action Points to remember: Action speaks louder than words Action alone can make or break the project Things are likely to divert from what we have planned We are Young ACTIVE Citizens
- 38. Monitoring 1. Review and report on on-going actions 2. Review challenges and recommend corrective action 3. JCI Project Gallery 4. Record keeping is essential
- 39. Evaluation Natural concluding step Project may be outstanding success, but still not satisfied need/accomplished mission. Understand any failures - important for the JCI learning by doing process
- 40. Evaluation Steps 1. Review actions and detect challenges. 2. To what degree the project achieved goals? 3. Why problems happened and how to avoid them in the future. 4. Benefits to members, Local/National Organization & Community. 5. Recognise everyone involved.
- 41. Evaluation Steps Entering your project for a JCI Award is a great way to evaluate its impact
- 42. Thank You!!!