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- 1. Rajinder Kaur a/p Sarban Singh No. 12 Jalan Pandan Indah 17, Pandan Indah, 55100 Kuala Lumpur Tel : 03 92746790 (Home), 0127097035 (Mobile) Email address : rajinn1007@yahoo.com Objective 揃 To contribute effectively and positively in ensuring the success and the growth of the Company Work Experience Administration Manager cum Secretary Tesco Stores (Malaysia) Sdn. Bhd. Head Office, Bandar Menjalara, Kepong May 9 2005 till Dec 2015 Secretarial Duties Managing Diary for the Finance Director (Expatriate) Compiling all documents (pre read) for meetings Arranging for appointments for internal and external parties Liaising with Tesco UK, Thailand, Korea Finance Department for coordination Arranging Telepresence and Conference call Arranging itinerary of all overseas visitors all logistics Arranging hotel accommodation and booking of all flight tickets Assisting in all queries from the Suppliers in regards to payment Preparing payment of invoice via Oracle system for the Finance Department Administration Duties Managing leave administration for 126 pax in Finance Department only computerized in January 2014; prior to that maintain a manual leave report Checking and verifying on attendance sheets for overtime claim and replacement leave Staff claims checking details and verifying each claims In charge of the whole Tescos corporate credit card for Directors and WL3 Managers this includes new application, cancellation, increase of credit limit and as the contact point for RHB on the corporate cards Verifying all Tesco employees flights invoices from the travel agent especially on the class of booking and checking the travel warrant has been issued with the authorized approval Organising and arranging for Teambuilding with external provider; monthly Team Talk, Team events like Bowling, Movie and Makan Makan Session. In charge of Departments maintenance printers, pantry, lightings and work areas ensure cleanliness and tidiness at all times
- 2. Page 2 Informal talks and chats with fellow colleagues on Whats in your mind session and What we can do better together this includes with Gen Y Secretary to DesignManager (Property) Tesco Stores (Malaysia) Sdn. Bhd. Head Office, Mutiara Damansara Feb 7 2005 till May 7 2005 Joined Tesco as a replacement secretary (as the permanent secretary on maternity leave) Managing diary Managing appointments with internal and external parties contractors, Government bodies Preparing correspondences Filing and upkeep of documents, drawing, contracts Upon completion of contract of three (3) months was absorbed as a permanent employee as Secretary to Finance Director (Expatriate) Insurance Agent (part time) Naga Associates Sdn. Bhd. MAA Assurance Alliance Berhad Klang Branch April 2000 till Dec 2004 Making cold calls explaining the benefits of insurance products Closing deals including Annuity plans Admin Executive/Executive Secretary to Admin Manager Putaran Mutiara Sdn. Bhd., a subsidiary of Saudi Bin Ladin International Group, Putra Mosque Project, Putrajaya Aug 1998 till 5th Feb 2000 Responsible for the management of personnel and was involved in the administration affairs of the project. Handling correspondences and documentation with Immigration Department for expatriates and Task force workers renewal of work permits, exits, re-entry, calling visas, medical with Fomema and all other Immigration issues. Maintaining all confidential employees files and attending to personnel matters Preparing of payroll (in house programme for Saudi Bin Ladin groups), Dealing with all regulatory and statutory payments EPF, Socso & Income Tax Preparing interim payments Arranging transportation schedules for all drivers Arranging for accommodation, flight tickets for personnel Scrutinising and verifying all personnel claims
- 3. Page 3 Secretary to Chairman (Temporary post) CMA Resources Construction Sdn. Bhd. Bandar Baru Ampang, Selangor Mar 1998 till Aug 1998 Handling correspondences for two (2) projects Taking down minutes of meeting Preparing interim progress payments, Site reports and progress reports Doing translations from Bahasa Melayu to English and vice versa Liaising with Immigration Department work permits, renewal, exits and check out Secretary to General Manager Uspa Construction Sdn. Bhd. Taman SEA, Petaling Jaya Dec 1995 till Mar 1998 Handling correspondences for three (3) projects Taking down minutes of meeting Assisting in the Tendering Department quotations and compiling for Tender submission Doing translation from Bahasa Melayu to English and vice versa Compiling Site Reports, Progress Reports and Progress claim Attending to all admin functions Office Administrator/Secretary to Executive Chairman KM Engr & Development Sdn. Bhd. Setapak Ria Condo, Kuala Lumpur Feb 1993 till Dec 1995 Taking down minutes of Management, Site Management and Subcontractors Meeting Arranging for appointments and liaising with the local Authorities Maintaining daily material records at Site Handling site petty cash Compiling and coordinating preparation of Site progress reports and progress claims Admin functions security, kongsi workers, wages Various Legal firms in Kuala Lumpur Chin & Co from Feb 92 till Feb 93 Lawrence & Company from Jun 90 till Feb 92 Ong Kok Bin & Co from Feb 89 till Jun 90 Gurbakhash & Tan from Aug 82 till Nov 88 Started my career in 1982 with Messrs Gurbakhash & Tan as receptionist, working my way up to Litigation Clerk, Litigation Banking Secretary, Secretary and Conveyancing clerk in various law firm doing litigation, conveyancing and setting up for new law firm for Messrs Lawrence and Company till the year of 1993
- 4. Page 4 Education Advanced Diploma in Administrative Management completed 6 out 7 papers (IAM, UK) Diploma in Administrative Management (IAM, UK) Winter 1996 Diploma in Executive Secretaryship 1996 Diploma in Secretarial Science Studies, Inpens College, Selangor SPM in 1981 Skills 揃 Computer skills 揃 Microsoft Office, Internet, Outlook, Wordstar, Lotus 123, Lotus Notes LANGUAGES 揃 Spoken & Written Bahasa Melayu, English Language and Punjabi PERSONAL DETAILS Date of birth : 10th July 1964 Marital status : Married with no children Race/Religion : Malaysian Punjabi/Sikh Last drawn salary : RM5,243.00 Expected salary : Negotiable Availability : Immediately Transport : Own car REFEREES : To be provided upon request