![The Automated Agent
Step 9: Hire your VA!
Related Job: Real Estate VA
Contract Title: Personal Assistant
Contract Type: Hourly
Hourly Rate: $ 4.00
Weekly Limit: 10 hours/week
Start Date: 09/01/2015
Message: Hi, Please review and accept
my offer. I look forward to working with
you.
[Your name]
Click Hire Now](https://image.slidesharecdn.com/masterpresentation-final-170425205506/85/Automated-Agent-Presentation-on-Virtual-Assistants-to-The-Emerald-Coast-Association-in-Ft-Walton-Beach-FL-on-04-27-17-43-320.jpg)
Automated Agent Presentation on Virtual Assistants to The Emerald Coast Association in Ft. Walton Beach, FL on 04-27-17
- 1. The Automated Agent Automate Your Business to Increase Income and Still Get Home On Time Emerald Coast Association of Realtors 4/27/17
- 2. The Automated Agent Terry Yonker Broker Buckeye Realty, Winter Park, FL Florida Realtor since 2005 / VA user since 2009 300+ Transactions MBA, CIPS Course #0018793 2 CE Provider: #0007266
- 3. The Automated Agent We appreciate these two hours of your time Determine if you are ready for automation in your business List the steps that we can take to increase our productivity List the items that can we delegate to an unlicensed assistant Describe the three main types of Virtual Assistants Explain how to find and train a Virtual Assistant List the ways that your clients benefit by using Virtual Assistants
- 4. The Automated Agent Welcome to Real Estate Here is your job description: Do Everything!
- 5. The Automated Agent Do you Miss prescheduled family time? Skip things like exercise because you are too busy? Keep in touch with your contacts on an erratic schedule, if at all?
- 6. The Automated Agent Then you are READY FOR AUTOMATION With the help of a Virtual Assistant
- 7. The Automated Agent What Exactly is a Virtual Assistant? Wikipedia: A virtual assistant (typically abbreviated to VA) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office Our Definition Today: A contractor in the Philippines that seamlessly completes documented tasks for Florida Realtors. These tasks comprise approximately 80% of the realtors total workload.
- 8. The Automated Agent WHY THE PHILIPPINES?
- 10. The Automated Agent What will You gain from hiring a VA? Spend TIME on $300 per hour tasks, not $4 per hour Do your genius and delegate everything else! IMAGINE what your day would look like!
- 11. The Automated Agent What will you gain from hiring a VA?
- 12. The Automated Agent Can You Afford a Virtual Assistant? Typical Administrative Help: Florida: $12-$15 per hour plus penalty Independent contractor vs. Employee Philippines : $4 -$10 per hour All in thats it!
- 13. The Automated Agent But what can Virtual Assistants can and cant do: Revised and approved by FREC 09/15/2009
- 14. The Automated Agent Unlicensed assistant is defined as support staff for a real estate corporation or other licensed individuals. Answer the phone and forward calls Fill out and submit listings and changes to any multiple listing service Follow-up on loan commitments after a contract has been negotiated and generally secure the status reports on the loan progress Assemble documents for closing Secure documents (public information) from courthouse, utility district, etc. Have keys made for company listings, order surveys, termite inspections, home inspections and home warranties with the licensed employers approval Write ads for approval of the licensee and the supervising broker, and place advertising (newspaper ads, update web sites, etc); prepare flyers and promotional information for approval by licensee and the supervising broker
- 15. The Automated Agent Receive, record and deposit earnest money, security deposits and advance rents Only type the contract forms for approval by licensee and supervising broker Monitor licenses and personnel files Compute commission checks Place signs on property Order items of repair as directed by licensee Prepare flyers and promotional information for approval by licensee and supervising broker Act as a courier service to deliver documents, pick-up keys Place routine telephone calls on late rent payments
- 16. The Automated Agent Schedule appointments for licensee to show a listed property Be at an open house for: Security purposes Hand out materials (brochures) Answer questions concerning a listing from which the answer must be obtained from the licensed employer-approved printed information and is objective in nature (not subjective comments) Gather information for a Comparative Market Analysis Gather information for an appraisal Hand out objective, written information on a listing or rental
- 17. The Automated Agent What are the Actual Steps? Step #1 Prepare Yourself Step #2 Prepare your Systems Step #3 Get your VA Step #4 Train your VA Step #5 Manage your VA
- 18. The Automated Agent Step #1 Prepare Yourself Delegation They wont do it as well as you You will still have the critical 20%
- 19. The Automated Agent Step #1 Prepare Yourself Delegation 2016 Orlando Realtor Profile < 1 year of experience: 38% 1 Person Office: 57%
- 20. The Automated Agent Step #1 Prepare Yourself They wont do it as well as you
- 21. The Automated Agent Step #1 Prepare Yourself You will still have the critical 20%
- 22. The Automated Agent Tell Me: How many of you currently delegate at least some of your workload to others?
- 23. The Automated Agent Step #2 Prepare your systems You dont need the system stress test of living overseas to reap the benefits Heck, even a few less trips across town will save countless hours per week!
- 24. The Automated Agent Step #2 Prepare your systems
- 25. The Automated Agent Step #3 Get Your VA Three Types of Virtual Assistants: 1. Project-Based One Time Services 2. Task Based On Demand Services 3. Part or Full Time Integrated Virtual Assistants
- 26. The Automated Agent Project Based - Fiverr
- 27. The Automated Agent Task Based on Demand Task Bullet & Fancy Hands
- 28. The Automated Agent Part or Full Time - Upwork
- 29. The Automated Agent Step by Step Template for Your Own VA 1. For one day only, write down bullet points of everything that you do 2. Select two items that somebody else could do fairly easily 3. Go to Upwork.com and signup 4. Post a job 5. Find freelancers 6. Invite them for an interview 7. Send invitation 8. Video Interview on Upwork 9. *Listen for their English skills first
- 30. The Automated Agent Step by Step Template for Your Own VA 9. Hire your VA! 10. Manage your VA: Gmail 11. Train your VA: Record the processes 1. Screencast o matic / YouTube 2. Google Docs 12.Require a Daily email 1. What did you do today? 2. What difficulties did you encounter? 3. Where do you need help?
- 31. The Automated Agent Step 1: For one day only, write down bullet points of everything that you do 1.Morning walk with Podcast 2.Coffee with daughter 3.Check and reply to email 4.Check on the Buckeye football recruiting updates 5.Follow up on prospecting calls or outstanding docs 6.Set up lunch meetings with clients 7.Go to UPS store for stamps and pick up mail 8.Run updated CMAs and schedule price reductions 9.Play Tennis with buddies
- 32. The Automated Agent Step 2: Select two items that somebody else could do fairly easily Eliminate Time Wasters: 4. Check on the Buckeye football recruiting updates
- 33. The Automated Agent Step 2: Select two items that somebody else could do fairly easily Select a delegatable task - one that doesn't require your special expertise or can be repeated easily: 6. Set up lunch meetings with clients 8. Run updated CMAs and schedule price reduction conversations
- 34. The Automated Agent Step 3: Go to Upwork.com and Sign Up
- 35. The Automated Agent Step 4: Post a Job Category: Admin Support / Personal / Virtual Assistant Job Description: Please use a cover letter beginning with 'I love Florida Real Estate! Job Name: Real Estate VA needed Describe the work to be done: I am looking for someone to be my right hand guy or gal to help with my daily tasks as a real estate agent. These tasks include but are not limited to: calendar management, email management, posting online ads, transaction management. We can provide full training, attention to detail is a must! Skills Needed: Administrative Support, Virtual Assistant, Email Handling, Calendar Management How would you like to pay? Hourly Estimated Duration: 6 months Estimated Workload: Less than 30 hours per week Desired Experience Level: Entry Marketplace Visibility: Give my job maximum exposure
- 36. The Automated Agent Step 4: Post a Job Number of Hires: I want to hire 1 freelancer Preferred Qualifications Freelancer Type: No Preference Minimum Feedback Score: At least 4.5 Hours Billed on oDesk: At least 1 hour Location: East Asia English Level: Fluent Screening Questions: Why do you think you are a good fit for this particular project? What past project or job have you had that is most like this one and why?
- 37. The Automated Agent Step 5: Find Freelancers All Design & Creative Animation Audio Production Graphic Design Illustration Logo Design & Branding Photography Presentations Video Production Accounting Financial Planning Admin Support Data Entry Personal / Virtual Assistant Project Management Web Research Email & Marketing Automation Lead Generation Market & Customer Research Marketing Strategy SEM - Search Engine Marketing SEO - Search Engine Optimization SMM - Social Media Marketing
- 38. The Automated Agent Step 5: Find Freelancers Category: Administrative Support / Personal Virtual Assistant Feedback: 4.5 and up Hourly Rate: $10 and below US English Basic Skills: Top 10% Location: Philippines Hours: At least 1 hour or $1 earned Last Activity: Within 1 month
- 39. The Automated Agent Step 6: invite them for an interview
- 40. The Automated Agent Step 7: Send Invitation with Below Text
- 41. The Automated Agent Step 8: Video Interview in Upwork Question 1: What did you like about your last job and why? Just listen for their English skills, engage them with some follow up questions, but we are just evaluating their English Question 2: Tell me about your workspace Power and internet outages are fairly common in the Philippines, so make sure that they have a backup plan and that they have a place to work free from distractions. Question 3: Give me some examples of the coolest stuff that you have done at other jobs? See their enthusiasm, maybe get some great ideas. Similar to hiring an American. Above all listen for their English skills.
- 42. The Automated Agent Step 9: Hire your VA! Click Hire Now
- 43. The Automated Agent Step 9: Hire your VA! Related Job: Real Estate VA Contract Title: Personal Assistant Contract Type: Hourly Hourly Rate: $ 4.00 Weekly Limit: 10 hours/week Start Date: 09/01/2015 Message: Hi, Please review and accept my offer. I look forward to working with you. [Your name] Click Hire Now
- 44. The Automated Agent Step 10: Manage Your VA - GMail
- 45. The Automated Agent Step 11: Train your VA: Record your process
- 46. The Automated Agent Step #4 Train Your VA I've had a lot of worries in my life, most of which never happened. -Mark Twain
- 47. The Automated Agent Ask Yourself What is the worst that could happen? How much time/effort/money would it take for me to fix it?
- 48. The Automated Agent Step #4 Train Your VA
- 49. The Automated Agent Train #1 Do your tasks normally, but record
- 50. The Automated Agent Train #2 Convert Activities into Steps
- 51. The Automated Agent Train #3 Hand off 80% of your tasks
- 52. The Automated Agent Train #3 Hand off 80% of tasks, done to your specs
- 53. The Automated Agent Step #5 Manage Your VA These are real people! Philippine Holidays 13th Month Bonus Law in Philippines Communication Channels
- 54. The Automated Agent Finally, a SYSTEM that will benefit clients as well: Your clients will appreciate: 1. Increased time with them 2. Time to take more classes and stay current with the latest trends and laws to provide better service for the clients 3. Improvement in accuracy and consistency of our administrative tasks done on behalf of the client
- 55. The Automated Agent Would you like a copy of this presentation? Keep you up-to-date with the best practices in working with VAs Get this PowerPoint presentation The print version of this CE class Email terry@automatedagent.net