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CURRICULUM VITAE
OBJECTIVE:-
Achieve a challenging position in a high quality in Facilities Management sector by effective and maximum
utilization of my capabilities and skills. My vision of growth envisages organizational success in association
with that of the individual. To manifest this aim I believe in the skills of motivation, innovation, and
relationship building, effective communication, sincerity and hard work. To seek a responsible and
challenging position within a reputed organization in the field of Facilities Management & Client
relationship to invest my skills, qualification and experience for the optimum level to produce best results
in the organization.
WORK EXPERIENCE:-
Key Accountability:-
 Provide executive assistance to the Facilities
Manager in managing all Administrative
functions and front office s.
 Developing and implementing Administration
and performance measures to ensure
simplification and accuracy of work methods
and reliability of Administrative functions.
 Ensure an adequate supply of materials and
service for the proper operation of services and
enter into supply and service contracts as
approved by the management in consultation with Facilities Manager.
 Ensure the CAFM system has up-to-date inventory of all building equipments with maintenance
and cost history, as well as copies of floor plans for all sites for general use and that previous as-
builds are archived properly
 Produce reactive work instructions, and close the PPM work instruction on the CAFM system once
it is completed, in order to ensure tracking of the status and timely update in the system to allow
for accurate analysis.
 Monitor the life cycle of asset management using the CAFM system and highlight to the line
manager in case of any discrepancies or deviations from the plan in order to ensure the assets are
managed effectively across the organization
Hari .S.P
Mob: +971 52 7260326
E-Mail:harispvarkala@gmail.com
1. CAFM Administrator
Idama Facilities Management
(Group of Ejadah)
Dubai, UAE
From August 2015 to Till Date
Performed CAFM Systems:
Maximo, FSI & Oracle

 Receive e-mail reminders for routine tasks such as six month checkups on HVAC, MEP (Mechanical,
Electrical and Plumbing) equipment and other equipments, and automatically create a
maintenance ticket in the system thus ensuring deadlines aren’t forgotten and quality is
maintained
 Schedule preventive maintenance and work orders using the CAFM system as required by the line
manager in order to enable the organization to extend the life of equipments by keeping an
inventory and detailed history of the building equipments and their maintenance requirements
 Act as a super user of the CAFM system for and when required be able to train other users in order
to ensure that the users are aware on how to use and fill in the details into the system
 Develop a working relationship with authorities and assist in identifying areas for service
improvement
 Coordinate internally with the IT and Operations department as required, in order to ensure the
CAFM system is utilized effectively and that any technical issues are resolved timely
 Follow all relevant departmental policies, processes, standard operating procedures and
instructions so that work is carried out in a controlled and consistent manner.
 Assist in the preparation of timely and accurate sectional statements and reports to meet and
department requirements, policies and standards.
 Handling pretty cash, daily collections, co-ordinates with accounts departments and submit on
time. Participate in the P&L review and preparation of annual budget and assessing manpower
requirement and planning coverage for vacation periods.
 Prepare regular reports through interrupting the data on the CAFM system, produce various KPI
reports and submit it to the line manager for review and feedback in order to facilitate informed
decision making
 Ensure all relevant quality, health, safety and environmental procedures, instructions and controls
are adhered to so that the safety of employees, quality of products/services and environmental
compliance can be guaranteed.
 Assisting FM in Preparation Invoice and coordination with procurement for issuing LPO’s,
Preparation of client Quotation for variable jobs and acquiring quotes from contractors for
operation.
 Preparing the Time sheet and update in the payroll, Issue the final clearance for making the
settlement.
 Provide executive assistance to the Facilities
Manager in managing all Administrative
functions and front office s.
 Developing and implementing Administration
and performance measures to ensure
simplification and accuracy of work methods and
reliability of Administrative functions.
 Ensure an adequate supply of materials and
service for the proper operation of services and
enter into supply and service contracts as
2. CAFM Administrator/ FM
Coordinator
Emrill Services LLC
(Group of Emaar Properties )
Dubai, UAE
From May 2013 to July 2015
SAP, FSI & Concept Evolution

approved by the management in consultation with Facilities Manager.
 Provide the necessary Administrative resources to other functions on site.
 Contribute to the Monthly Management Report and Participate in Emergency Evacuation
procedures.
 Assist in ensuring the implementation and management of Risk & Safety work practices.
 Develop the necessary policies and procedures required for all functions with the scope of the
Executive Administration.
 Ensure all site staffs are appropriately trained to meet the requirements of their positions.
 Collecting job request from the call centre and dispatching the same to concern sites.
 Collecting information from all the relevant sites regarding the status of the job request and
Updating the same in the SAP.
 Continuous follow up with the Technical supervisor for the job completion/ updating.
 Ensure compliance with financial policy and standards and Promotes innovative ways to add value
and reduce costs within the team
 Through regular communication with Line Manager, ensure that the required skills and knowledge
To meet the needs of the role are updated and developed, maintaining quality of all staff.
 Provide guidance and direction to employees, including setting performance standards, monitoring
performance, identifying training and development needs to ensure performance and growth for
both employee and company.
 Hold regular meetings to brief and communicate with all office staff on all business related
information and operational related matters.
 Responsible for meeting customers, selling services and producing all relevant documentation.
 Handling pretty cash, daily collections, co-ordinates with accounts departments and submit on
time.
 Assessing manpower requirement and planning coverage for vacation periods.
 Participate in the P&L review and preparation of annual budget, Provide costing for project work &
additional out of scope services.
 Ownership of the facility driver and filing system to establish clear system to be used by all.
 Schedule appointments on behalf of the Facilities Manager and Support the Facilities &
Procurement team with ad hoc admin duties when required.
 Provide input based on RAF specification / tender document for the facilities services
 Coordinate onsite subcontractors - cleaning, maintenance of building & plant, security &
access control.
 Assisting FM in Preparation Invoice and coordination with procurement for issuing LPO’s
 Preparation of client Quotation for variable jobs and acquiring quotes from contractors for
operation
 Develop project management tools, highlighting critical paths and a contingency planning.
 Check breakout areas, meeting rooms, print area and generally maintain a smart and stylish office
 Preparing the Time sheet and update in the payroll, Issue the final clearance for making the
settlement.
 Collecting information from all the relevant sites regarding the status of the job request and
Updating the same in the SAP
 Preparing the PPM Schedule and update the completion in the SAP.
 Carry out the site inspection and prepare the inspection report and Meeting with the
Subcontractor to discuss about the work flow at the site.

 Organized company functions and events.
 Kept records of the company’s events and
progress.
 Met with clients and ensured that they were
well informed on the company’s policies.
 Provided information to prospective and current
clients.
 Assisted in the preparation and presentation of
reports and projects
 Schedule and coordinate meetings, interviews, appointments, events and other similar activities for
supervisors, which also include travel and lodging arrangements.
 Operate desktop computer to compose and edit correspondence and memoranda from dictation,
verbal direction and from knowledge of policies of established departments/divisions; prepare,
transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings
 Communicated effectively with multiple
departments to plan meetings and. Established
strong relationships to gain support and
effectively achieve results.
 Operating SAP CRM for Dubai Real Estate (Wasl)
 Operating Maximo for creating the Maintenance
Report logs.
 Provided timely, courteous and knowledgeable
response to information requests; screened and
transferred calls; and prepared official
correspondence.
 Manage office operations to ensure efficiency and productivity & manage Petty cash
 Prepare quarterly Business Activity Statements & Manage relations with clients, suppliers and
contractors
 Handled emergency system failures.
 Coordinated operational checks, maintenance and repairs of van and other equipment’s.
Prepared and retained preventative maintenance plan for facility.
 Performed all preventative maintenance work and coordinated with vendors to perform preventive
maintenance work.
 Scheduled and assisted with cleaning during shut down periods
 Manage staff superannuation, workers comp, insurance , legal activities and Order stock and office
supplies
 Manage the induction of new employees and Design company forms including payroll advice and
personal leave forms
3. FM Administrator
MMG Facilities Management LLC
Dubai, UAE
From Oct 2012 to April 2013
SAP & FSI
4. Administrator
BK Gulf Facilities Management
LLC
Dubai, UAE
From July 2008 to Oct 2012
SAP & Maximo

Comprehensive Training Attended:-
 Awareness about the maintenance procedure and requirement.
 Training about the Maximo, CRM & SAP Software for creating the reports and logging the
maintenance issue.
 Customer care service Relationship.
Academic Profile:-
Bachelor of Arts (Economics)
 Year of completion 2007
 SN College, Kerala, India
Linguistic Ability:-
 English, Malayalam,(to Speak,
Read and Write)
 Hindi, Tamil (to Speak)
Computer Skills:-
Operated Systems:
 MS DOS, Out Look : For Office Purpose
 MAXIMO : Creating CM and RM work order and Updating the PPM Work Oder
 CONCEPT : Creating CM and RM work order and Updating the PPM Work Oder
 CRM&SAP: Updating the Work order, uploading the PPM Check list, Updating
the Assets list and preparing the Report for Monthly Invoicing
 FSI
Personal Profile:-
Age & DOB - 29 & 20-04-1987
Sex - Male
Nationality - Indian
Status - Married
Visa status - Employment Visa
Passport Details:-
Pass Port No - G 3858199
Issued Date - 6th August 2007
Expiry Date - 5th
August 2017
Issued Place - Trivandrum, India
PERSONAL PROFILE:-
Sex - Male
Nationality -
Indian
Marital Status -
I hereby assure you that all the above mentioned
information is true and correct to the best of my
knowledge and belief. If given a chance to serve
under your control I am assuring that I shall
discharge my duties, to the fullest satisfaction to
my Superiors.
(Hari Sp)
(Dubai)

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HARI SP CV

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