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Mr Charles Kasigara Kirama CV
- 1. CURRICULUM VITAE Name : Charles Kasigara Kirama (CMILT) Date of birth : 7th July, 1965 Marital status : Married Contact (Phone) : 0789 269 748 / 0744 047 374/ 0692 240 633 Postal Address : P. O. Box 32653, Dar es Salaam, United Republic of Tanzania. E-mail Address : charles.kasigara@gmail.com,charles.kirama@gmail.com Nationality : Tanzanian Language : Fluent in English and Kiswahili Position Targeted : Manager - Procurement, Warehouse, Logistics Summary Twenty years of success as Administrative Manager ,Administration Officer, Procurement and Administrator, Stock Controller, Procurement & Logistics Officer, Operations & Marketing Executive, Purchasing and Stores Assistant, Supplies Assistant and Stores Clerk Achievements Managed to assist and advise my employer M/s Spectra Print Ltd to minimize the costs of holding stock by introducing new systems of procurement (JIT SYSTEM) Manage warehouse and multimillion inventories of high quality furniture and electrical appliances when I was employed by M/S SUPREME FURNISHERS(T) LTD AS STOCK CONTROLLER without loss. Managed to handle petrol station at our project without any loss at BAHI IRRIGATION PROJECT-project was funded by International Fund for Agriculture Development (IFAD) Managed to assist project to reduce cost of fuel by 35% through introducing Vehicles Monthly Returns System (VMRS) Appointed to be member of Rehabilitation Committee by National Construction Council. Managed to control and other construction materials at the project. Managed to apply knowledge of total quality management (TQM) in purchasing. Working experience Jan,2016 to date Administrative Manager M/s Signal Power and Energy Tanzania Limited Plan and coordinate administrative procedures and systems and devise ways to streamline processes Recruit and train personnel and allocate responsibilities and office space Assess staff performance and provide coaching and guidance to ensure maximum efficiency Ensure the smooth and adequate flow of information within the company to facilitate other business operations Manage schedules and deadlines of all company logistics Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation
- 2. Oversee facilities services, maintenance activities and tradespersons (e.g. electricians) Organize and supervise all company Logistics activities Make sure all mandatory payment e.g. Staff Pension, Taxes paid at the right time. Coordinate with Tanzania Revenue Authority (TRA) and Clearing Agent on all issues related to Taxes and Duties to paid on imported goods. Nov.2013 to date Administration Officer (General Adm. and Logistics Services) M/s Total Tanzania Ltd (French Oil Company) Execute administration tasks as assigned by the HR & Admin Manager. To organize and file in order the import/export file. To notify/assist clearing agent on all imports excluding main products. Keeps them informed of all inbound shipments and ensures that all documentation necessary for clearing is provided timely. To assist in processing of work permits for expatriates and their families. To register imported lubricants and additives with Bureau of standard/ chief government chemists office and payment of necessary fees. To facilitate and process Tax exemption request with government Institutions-Tanzania Revenue Authority (TRA) To request for payment of import duties, VAT and other charges. To maintain administrative and logistics records for easy access by other stakeholders. To monitor and summaries all expenditure and provides Activity report to the HR & Admin Manager. To handle and supervise clearing and forwarding agent being contract to clear imported company consignments. To process business license and other permit from control and local government. Advice human resource & administration manager on all issue related with Logistics Company. To coordinate with all company issues related to government and follow up e.g. EWURA SUMATRA Responsible for paying company bells for TANESCO, DAWASCO and other mandatory payment RENT, CITY LEVY EWURA etc. Process of visa for staff load/expatriate who one travelling outside of the country. VEHICLE MAINTENANCE MONITORING To maintain good communication with car dealer CFAO and CMC . To document every vehicle incidents like accidents, damages and offer reports of incidents to supervisor and manager obtained from maintenance. To report injuries, accidents and unsafe work circumstances to supervisor/ manager. To look into vehicle maintenance and ensure that good functioning of vehicle before and after journey or trip.
- 3. Management of vehicles by ensuring that all vehicles have proper on board documentation and separate files e.g. Vehicle registration card, road license, insurance, driving safely sticker etc. To follow up and make sure all employees driving company vehicles have valid drivers license and maintain a copy of the same. To coordinate with vehicle dealer e.g. CFAO & CMC on all issue related to contract maintenance warranty of total vehicles. 2011 to 2013 Procurement and Administrator M/s Maji Matitu Electricals Limited Responsible for daily company managements, strategic planning, marketing, coordination, finance and general administration of the company. Preparation of company procurement plan and implementation. Preparations of tenders, staff salaries, PAYE, NSSF and other related payments. Preparation of reports for tenders opening and correspondence to various clients. 2004 to Dec 2011 Procurement and Logistic Officer M/s Spectra Print Limited Manage the operations of the company e g. Procurement, logistics, administration and monitor materials quantities and storage locations. Coordinate materials inventories and materials issue document preparations of tender/bid documents and other issue related to procurement contract management. Management of transport and deliveries of clients goods. Preparations of company business strategies. 2003 2004 Position: Operations and Marketing Executive Company: Tanzania Fine & Industrial Chemicals Ltd (Tanfic) Responsible for operations and marketing of industrial cleaning chemicals through demonstrations to various potential customers. Preparation of reports after assessment and evaluation of product (s) demand in the market. Sept 2000 Sept 2002 Position: Stock Controller Company: Supreme Furnishers (T) Ltd, a subsidiary Company of Profurn Group of South Africa Maintain and control of stock accurately and efficiently Analyses process and work with management to develop and implement processes to improve internal and external quality and decrease cost continually seek ways to improve. Responsible for warehouse employee hiring, utilization and turnover Responsible for transport and management of drivers and casual labour Reviews receipt of all materials to ensure purchase orders are open/exist and the quality and quantity of items/goods received is correct.
- 4. Ensure the security and accountability of materials and goods with inventory control. Read and analyze stock reports in order to measure productivity and efficiently and advice the management. To track and record customers related issues and challenges in order to develop a strategy to overcome any internal problems. 1996 Sep 2000 Position: Purchasing & Stores Assistant Company: National Construction Council To support the finance and administration department by performing transport, Procurement and stores duties. Advise on the improvement of procurement and stores procedures. Assist to maintain procurement records for all purchase made by the council Assisting to handle transport and logistics of the council. Management and control stock (inventor) and petty cash for procurement of urgent items. Preparation of monthly returns on fuel consumption Management of council fixed assets and taking physical inventory Assist the council on the minor repair of office and council housing Ag. Estate officer responsible for council housing estates Mbezi Beach Follow up of tax exemption from Tanzania Revenue Authorities (TRA) Follow up of working permit for expert being employed by the council Follow up of water connection at Dawasco and power connection at Tanesco Any duty assigned by heads of departments Ministry of Agriculture and Cooperative Development Bahi Irrigation Project (Dodoma) project funded by International Fund for Agriculture Development (IFAD) 1991 August 1996 Position: Supplies Assistant promoted to supplies officer Supervise and coordinate all project procurement and logistics. Purchase of spare parts for heavy equipment and construction materials. Participate in establishing construction schedule program and ensure that schedules were correctly implemented and materials delivered on site as per engineers request. Ensure the efficient and safety of all materials handling equipment Maintained a clean, neat and orderly work area and assisted in maintaining the security and safety of the warehouse. Manage the project fuel station by controlling the consumptions by using vehicle monthly return system (VMRS) Handing and supervising clearing and forwarding agent and transporters of project items and equipments from Dar Es Salaam port to Dodoma.
- 5. Education 2006/7 2008I was pursuing Bachelor of Business Administration (BBA) at University of Dar Es Salaam for 3 years, due to un avoidable circumstances, I couldnt proceed with Studies. Certified Psychometric Certificate Score(C.P.C) Diploma in Materials Management: from Dar Es Salaam School of Accountancy(DSA) 1992 Higher Standard Stores Mngmt certificate: from Civil Service Commission /Now Public Service College National Store Keeping Certificate: from NBMM/Now PSPTB 1990 National Business Certificate Stage I&II in Store Keeping: from National Examination Council 1989/90 1984 87 Secondary Education (Kishoju Secondary School) Awarded: Certificate Secondary Education (CSE) 1976 1982Primary Education (Mbuyuni Primary School) Professional Registration: REGISTRATION BY RECOGNISED INSTITUTIONS: Registered Member by Procurement and Supplies Professionals and Technicians Board (PSPTB)- United Republic of Tanzania (Reg. No. FT 00188) Registered Member by Chartered Institute of Logistics and Transport (CILT) International (Reg. No. E4159) as Chartered Member. Professional Training/Seminars 1. Institute of Tax Administration (ITA) East African Customs Clearing and Freight Forwarding Course 2014/15 2. Training Course for Chemical Accident, Prevention and Preparedness by European Commission, GCLA and UNEP (2014). 3. Seminar on Procurement Procedures organized by Public Procurement Appeal Authority (PPAA) (2006) 4. Operation and Marketing Management: SOUTH AFRICA FINE &INDUSTRIAL CHEMICALS (PTY)LTD (SAFIC)- Alberton South Africa in (2002). 5. Introductory Course on the Legal Aspects of construction Contracts Organized by National Construction Council(2000). 6. Executive Agencies Project Development of Finance and Accounting PersonnelTraining on: Financial Accounting Cost Computerized Accounting Stores Accounting Management Information Systems, Agency Accounting Manual. (1998). 7. Seminar on Quality Management and ISO 9000, organized jointly by M/s National Construction Counciland SQ Consult Limited.(1997). 8. Computer Data processing (1995) Other Leadership Posts January 2010 to 2012: Board Member of Ukonga Community Saccos January 2010 to 2012: Representative of Board of Member of Ukonga
- 6. Community Saccos July 2008 Feb 2012 Parents Chairman (Dar Es Salaam region) for students Studying at Kindoroko Secondary School Mwanga Kilimanjaro July 2008 to Feb 2012 Board member of Kindoroko secondary school (Mwanga) Kilimanjaro Region 2005 2013 School Board members Montfort Primary School (Vituka) Member of Secondary School Construction Committee Mont fort (Vituka) 1997 Ag. Chairman of school St. Theresa Primary School (Ukonga) 1986 87 Secretary General: Young Christian students (YCS) at Kishoju Secondary school Muleba District Kagera Region. TWO PROFESSIONAL REFERENCES (i) Mr. Ezekiel Hebron Mwakaje, Procurement Manager, Coca Cola Kwanza Limited. P.o. Box 7813, Dar Es Salaam, +255 786 999 737 Email:ezekielhebron@yahoo.com (ii)Mr Jerome Francis Deputy Director of External Audit United Nations Board of Auditor(USA) +1 9173674011 Email: jeromefrancis274@gmail.com (iii) Amerye Nyembe Head of Human Resource and Administration. Total Tanzania Limited, P.o.Box 1503.Dar Es Salaam, + 255 786 999 736 Email: Amerye.Nyembe@total.co.tz