PALS: Making Collection Count
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A physical inventory of a library's collection is essential to ensure the catalog accurately reflects holdings. The document outlines a 7-step inventory strategy used on an audio book collection, which resulted in 20 reclaimed items worth $1,300 being found. Physical inventories help maintain collection quality by identifying outdated, damaged, or incorrectly cataloged items, and provide data to make informed collection management decisions regarding budgets, benchmarks, and weeding schedules.
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The documents discuss needs assessment in library collection management. Needs assessment involves identifying the needs of library users so that services and collections can be developed to meet those needs. It includes both quantitative and qualitative methods like surveys, interviews, and analysis of user feedback. The documents provide examples of how to conduct informal needs assessments and formal assessments using tools like TitleWise to evaluate collections. Curriculum mapping is also discussed as a method to align library collections with school curricula.Lecture 1c: Collection Development
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Comp Classes For BeginnersMary Kelly
油
The document summarizes the history and evolution of computer classes for beginners offered at the Salem-South Lyon District Library. It describes how the classes started with 6 laptops and wired internet in 1998 and have since expanded to include "lab" computers on carts with full keyboards, mice, and WiFi access. It also details mistakes made early on like using small laptops without mice and teaching too many concepts at once. The classes now focus on easing fears, teaching one concept at a time, and relating tasks to familiar ideas. Various class topics and levels are outlined, and the document concludes that the computer classes have improved patrons' skills, relationships with the library, and respect for librarians.Non Fiction Reader's Advisory
Non Fiction Reader's AdvisoryMary Kelly
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The document provides tips for librarians on recommending non-fiction books to patrons. It suggests establishing relationships with patrons, focusing on approachability over formality. Titles should have eye-catching covers and topics that appeal to a wide range of interests, including weird, unusual, or taboo subjects. Engaging websites and books on unusual topics are mentioned as good conversation starters.Ad
PALS: Making Collection Count
- 1. Making a Collection Count: Why a Physical Inventory is Essential to a Dynamic Library 油
- 2. Physical Inventory What is it?On-going process of comparing the shelf list (holdings) to actual items.
- 3. Inventory Strategy: Step 1Choose a manageable piece of collectionStarted with audio book collectionHigh per unit costNewer collectionHoldings at beginning of project (2006) ~1000 items according to first shelf list.Estimated value at that time: about $65,000
- 4. Inventory Strategy: Step 2Do a quick, general weed
- 6. Makes shelf list more manageable in step 3A few notes about weedingIt is as important as selectionMust be done regularlyHoarding is not collection development
- 7. Inventory Strategy: Step 3Get a shelf list
- 8. Usually includes title, author, pub date, last circ date, total circs, price, item barcode #Inventory Strategy: Step 4Identify obvious errors on shelf list.Call numbers that dont line upItems without prices or other empty fields on listFind the items and fix their records and inventory them
- 9. Inventory Strategy: Step 5Inventory remaining itemsCart up a shelf at a timeScan into your ILSs inventory featureMark off items on the shelf list as you go alongVolunteers are a great resource for this part!
- 10. Inventory Strategy: Step 6Track down items on the shelf list that were not confirmed in your first pass.Place holds for items that were checked out when made your first sweepFollow up: mark missing? Damaged?
- 11. Inventory Strategy: Step 7Make a policy for how long to keep records for items that are not confirmedMissing, damaged, assumed lost, etc.Set a maintenance schedule for your next inventory in that collectionItems with no activity in a certain amount of time
- 12. What Youll DiscoverItems still attached to patron records
- 13. Items shelved in the wrong place
- 14. Items that are broken, dirty, and disgusting!
- 15. Items attached to the wrong record
- 16. Holdings for items discarded ages ago
- 17. Adult items marked juvenile/vice versaMore DiscoveriesMislabeled itemsInaccurate call numbers Items marked missingItems that are just plain stupid!Why should we spend time doing this?So that catalog accurately reflects library holdings
- 18. Limit customer and staff frustration
- 19. To create a starting point for evaluation
- 20. Library & Librarian performance
- 21. Increase knowledge of your holdingsbetter reference skills!Physical Inventory Helps Maintain a Quality CollectionDoes it circulate or is it used enough?Is it current?Is it relevant?Does it look nice?Does the catalog correctly reflect the status of the item? (checked out, lost/missing, etc)Are collections organized logically?
- 22. Physical InventoryDefines Your CollectionsGeographical
- 24. Item type
- 25. DVDs, Book on CD, Large Print
- 26. Location in a c看鉛鉛艶界岳庄看稼
- 27. Non-Fiction, Fiction, Audio book, MusicMonetary Reasons to Perform a Physical InventoryProvides information for budget decisionsNeed to update/overhaul a collection?Waning format = limit/eliminate funds to a collectionRegular inventory controls waste (Read: $$$)Replacement costsILL costs
- 28. Intangible ReasonsSolid collection information and data shows vigilance with public assetsStaff familiarity with collectionsYou look smart, professional, and RELEVANT!
- 29. Using Inventory DataSSLDLs Audio Book Collection Results (1 Days Work)5 missing items found1 item still checked out on patron record14 items cataloged as wrong format2 items not found (Stolen? Lost? Discarded?)~50 confirmed status/locationError Rate: 4.4%Reclaimed items: 20 (~$65 each = about $1,300 value)Lost/stolen/missing:2 (about $130 value)Items confirmed: ~50 (about $3,250)
- 30. Using Inventory Data:Creating Collection ObjectivesA general statement of what materials will or will not be included in the collection.They are different for every library and communityCan be different for each collectionCollection Data is Dynamic!Is your collection doing the job its supposed to?
- 31. Audio Book Collection ObjectivePopular materials of current interest Since cost is a factor with audio books, titles that have a limited shelf life will be given low priority Examples: some series fiction, political material addressing current events, travel info, certain types of science or health material that could be outdated quickly
- 32. Audio Book Collection Objective(Continued)Consideration and comparison to statistics in downloadable audios will also be investigated.Other considerations for the collection: Classic fiction and nonfiction titles that coincide with local school and university curriculum objectives, foreign language instruction for both students and travelers
- 33. Using Inventory Data to Create BenchmarksBenchmark:
- 34. A standard by which something can be measured or judged
- 35. Most expensive collections get most attention
- 36. Non-financial reasons are important and considered!
- 38. Estimation of how many times you estimate this item will be checked out within 2 years of purchaseCirculation Benchmarksfor Audio Book CollectionFiction Titles
- 39. 10-12 checkouts within 1 year of purchase
- 41. Bestsellers, self help, biography, etc.
- 42. 8-10 checkouts within a year of purchase
- 45. 3 checkouts within 1 year of purchaseOther Benchmarks to SetUsing Inventory DataAverage unit cost of each item in a collection
- 46. Total cost (worth) of a collection
- 47. Number of units in a collection
- 48. Weeding/maintenance scheduleCollection Life CycleSelectionPurchaseWeed or ReplaceProcessingRepair/MaintenanceShelvingRe-ShelvingCheckoutEach stop in the circle gives us a chance to check quality
- 49. Contact Me!Mary Kelly marykelly48@gmail.comhttp://practicallibrarian.blogspot.comHave some truly awful things to share?http://awfullibrarybooks.infoemail: awfullibrarybooks@gmail.comPresentation available online at www.slideshare.net/marykelly48
Editor's Notes
- #2: Welcome!Intro