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10-23-16 Ricigliano Resume EA
- 1. BARBARA A. RICIGLIANO Oceanport, NJ Phone: (H/C) 973-229-3992 | E-mail: barbricigliano@gmail.com www.linkedin.com/in/barbararicigliano SUMMARY Proven Executive Assistant with experience in diverse industries. Team player, go to person, flexible and able to perform in fast-paced environments with changing priorities and multiple tasks. Positive attitude, excellent work ethic and highly motivated, organized, dedicated and skilled in maintaining confidentiality. Take pride in accurate, quality deliverables. A consummate professional and dedicated life learner, Barbara always looks to identify value added ideas while exceeding expectations. Jeffrey Dallas, SVP, Development Wyndham Hotel Group, LLC EXPERIENCE BARNES & NOBLE, Eatontown, NJ 2016-Current Cashier and Bookseller (Part time) Customer service focused cashier and bookseller LOTUS823, Eatontown, NJ 2015-2016 Executive Assistant Coordinated grand opening events for Burlington (Coat Factory) across the U.S., including substantially editing on-site manual and documents and coordinating on-site logistics. Tracked online-marketing campaign earnings and payments to consultant and clients. Supported co-owners of this small integrated-marketing firm in all general administrative duties. WYNDHAM HOTEL GROUP, Parsippany, NJ 2005 - 2015 Executive Assistant Supported executive vice president, senior vice presidents and vice presidents on-site and remotely. Made extensive cost-effective domestic and international travel arrangements, including passport and visa requirements. Prepared T&Es in Concur and reconciled with AmEx statements. Daily interactions with international staff via e-mail, calls, and meetings, accounting for differing time zones. Scheduled and planned meetings, both on- and off-site, with all levels of internal and external customers. Revised broker confidentiality agreements to reflect Wyndham legal requirements. Diligently tracked and agreement submissions and subsequent receipt of due diligence materials. Managed department SharePoint site and shared drive. Downloaded and distributed market data reports, hotel due diligence documents and ran reports. Utilized excellent writing skills by composing and editing supervisors contracts and communications. Developed presentation content and slides. Provided support in absence of Project Management Consultant during three-month sabbatical in addition to my regular duties. (Received Wyndhams Count on Me! award.) - Developed meeting agendas. - Recorded and transcribed meeting minutes. - Participated in meetings. - Managed teams SharePoint site. Prepared PIP (Property Improvement Plan) requests, created Opportunities and Accounts, ran reports, and referred leads in Salesforce.com. Processed invoices and reconciled department budget, including monthly accruals.
- 2. Barbara A. Ricigliano Page Two IAAP (International Association of Administrative Professionals) 2011-2012 President, Morris County Chapter (accomplished on personal time) Prepared for and ran monthly board meetings. Managed coordination of monthly chapter educational/business meetings at local hotel. Conducted above monthly meetings. Responsible for educational program selection and speaker recruitment. Responsible for $8,000 budget. Wrote monthly e-newsletter. INGENIX HEALTH EDUCATION, Basking Ridge, NJ 1999 - 2004 Program Coordinator / Senior Program Coordinator (July 2001 June 2004) Administrative Assistant (March 1999 July 2001) Planned details of medical meetings/symposia with 200-500 attendees, including invitation content and graphic design, attendance tracking, hotel meeting space and catering. Travelled to symposia, managing all on-site logistics. Maintained multi-project status reports, including extensive follow up to ensure projects on-time completion. Ensured the timely and organized development of all program materials by trafficking job folders and working with team members, physician faculty, clients and vendors, often for multiple projects simultaneously. Programs included medical symposia, educational CD-ROMs, an e-newsletter and journal publications. Processed all invoices and reconciled budgets. UNITED DISTILLERS & VINTNERS NORTH AMERICA, Fort Lee, NJ 1993 - 1998 Administrative Assistant Performed all administrative duties for Product Manager and Product Directors. Dealt with vendors and agencies to achieve promotional and advertising brand goals. Coordinated and worked on-site at promotional events. Processed invoices and balanced promotional portion of brand budget. COMPUTER SKILLS: Microsoft: Office 2010 and 2013 (Word, Excel, PowerPoint, Outlook, OneNote) SharePoint, Salesforce.com, Concur, Kronos, MyLearning PROFESSIONAL ORGANIZATIONS: IAAP (International Association of Administrative Professionals) - 2012-2014 Webmaster, Morris County Chapter (required learning website management) - 2011-2012 President, Morris County Chapter (see above) - 2010-2011 Co-vice president and Certification Chair, Morris County Chapter AASK (Administrative Assistant Sharing Knowledge) Core Committee Member of Wyndham administrative organization EDUCATION: FAIRLEIGH DICKINSON UNIVERSITY, Teaneck, NJ 1991 Bachelor of Science, Marketing REFERENCES: Visit www.linkedin.com/in/barbararicigliano