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Golf tournament
- 1. The Eighth Annual GoDesign Charity Golf Tournament
- 2. Date of Event Friday, April 27th at 1:00 p.m. Lunch will be provided starting at 11:30 The Club at Savannah Harbor 2 Resort Dr, Savannah, GA 31421
- 3. Goal of the Event To raise money for GoDesigns HOPE Center for Children with Disabilities. Through the raffle, sponsorships, and golfing fees. All proceeds from the tournament will be used for operational purposes, flights and staff salaries. Make sure everyone has a great time at the tournament while contributing to a great cause at the same time!
- 4. Budget Savannah Harbor golf course will cost $65 per golfer. Basing our numbers off 70 golfers, our cost for the course will be $4,550. Catering was kept under $500 Client wants to keep costs to $70 per golfer, so our group has $5 per golfer to cover all costs, after cost of golf course. Many items donated such as desserts, decor, serving trays, and refreshments. Our team will save $500 by setting up and breaking down event instead of golf course and catering staff.
- 5. Catering After several hiccups, we have decided to hire Sisters Catering of the New South of Savannah for our event. Lunch: - Ham - Fried chicken, chicken fingers - Green beans - Salad (donated) - Mashed potatoes - Rolls (donated) - Lemonade and Tea (donated) Dessert: - Dessert and drinks will be served at the 18th hole upon finishing - These items are being donated
- 6. Decorations
- 7. Featured Raffle Items - Chilis Gift Cards + other restaurants - Spa Gift Card - Rounds of golf from multiple courses - Golf apparel and clothing - Signed Paula Deen cookbook - Signed autograph from Dennis Schr旦der of the Atlanta Hawks - Signed autograph from Robert Alford of the Atlanta Falcons - Horseback riding lessons - Gift Baskets of various items - Dentistry basket, yeti merchandise, coffee, etc. We took a trip to Savannah last week and are waiting to hear back from 6+ stores
- 8. Target Number of Attendees We have 15 paid teams at the moment and each team consists of 4 players which comes out to 60 players currently These numbers include the teams our client has recruited on his own In addition to the 15 teams, one more team has verbally committed, but have not paid We are anticipating at least two teams to show up on the day of Our goal- given to us by our client- is to have 60 + players We have 1 title sponsor We currently only have 1 paid hole sponsorship, but are anticipating 3-4 more who have verbally committed This is does not include the hole sponsorships that our client has recruited
- 9. Layout of the Event Lunch will be served at 11 a.m. We will have a check-in desk between the parking lot and the course The check in desk will be used to check- in the players, receive final payments, purchase raffle tickets and present them with their player bags. Throughout the course we plan to have tables where our players can get water and small snacks. A game will be set up between the course to honor Matthew Courtright Softball putting Finally, after the 18th hole the players will end up in our hospitality tent. The tent will have the raffle items on display, snacks and refreshments, and gift bags. Players will have the opportunity to participate in the raffle; winning tickets will be drawn and winners will claim their prizes. Hand out thank-you cards individually, pass out/collect surveys and slowly begin to clean up. The logistics team has begun to draw up a site map and their envision for the event based on what they saw when they visited the course!
- 10. Positives and Negatives Thus Far Positives: Client Our client has been very helpful and is very accomodating Group communication Everyone in our group has done a great job at keeping everyone else updated Working for a cause We realize the impact that this event will have on so many people which makes creating a successful event much more than just a grade for us. Eighth Annual This event has been held previously, so previous events have given us a good benchmark of what to do and how we can improve. Negatives: Location Given that our event is in Savannah and we are in Statesboro, traveling and recruiting teams and sponsors in Savannah has been a little more difficult given the time constraints of getting down there with our busy schedules Contacts Majority of our group is not from this area so our contacts are limited None of us are golf experts
- 11. Recommendations While we have not yet hosted our event, we have been taking notes along the way. Here are just a few of the things we have found to be important: Communicating effectively Following the timeline Budgeting (stick to the budget) Teamwork Having a good relationship with the client