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- 1. Susan Thomte 732 11th Ave. W. West Fargo, ND 58078 (701) 491-0191 srthomte@msn.com Professional Work History Bank/Insure Forward Jan 2015 Present Administrative Assistant to CFO & Insurance Team MACS Inc. May 2013 Dec 2014 Administrative Assistant/Inventory Control Specialist Provide a high-level of administrative support to 4 Buyers, as well as the Executive and Marketing Team. Assist stores with any questions they may have on item inventory, create and submit special orders as needed. Develop and maintain working repore with vendors Maintain Buying Budget enter all purchase order dollar values, as well as any special purchases made by stores on daily basis Create and submit vendor re-orders of product to maintain adequate inventory to supply 12 stores Weekly and daily purchase order follow up with vendors to maintain and track orders for ship/delivery dates and backorder shipments. Update purchase order status with dates and any communications regarding order. Communicate with logistics supervisor upon vendor notification of purchase order completeness to have freight arranged for pick up and delivery. Support Inventory Control Team as needed for special projects, position backup which includes front reception when needed and maintain work standards Asplin Excavating & Construction August 2005 March 2013 Administrative Assistant Provided a high-level administrative support to the owner of the company as well as the Office Manager, Controller, 2 Site Foreman, and 2 Estimators. Maintain daily running order of office which includes but not limited to answering multi-line phone system, assist contractors with ordering materials for projects and dispatching orders to appropriate truck foremen, assist homeowners with ordering product for their home projects as well as assist them in the figuring of quantity needed to be ordered, scheduling of deliveries. Assist with daily, weekly, and monthly billing, filing of daily orders as well as bid projects. Handle any incoming calls from contractors that may pertain to accounts receivables with questions they may have on their invoices.
- 2. Prepare and submit bid submissions for new projects in the Fargo-Moorhead and surrounding areas. Track bid projects. Complete and track daily travel log for drivers and product picked up from our gravel pits and prepare monthly reporting. Prepare monthly product pit total royalty information for pit owners. Daily bank deposits as needed Target Corporation October 2009 Present HR Team Member 9/11 to Present Provide administrative assistance to the Store Manager, Executive Team and Team Leads. Daily and monthly attendance tracking/reporting. Daily Training Tracking for all Team Members including Management - keep all training current and Brand. Train the Trainer Training Events to keep on staff Training Certified Team Members up to standard for training new Team Memebers. Weekly communications sent out to Team Leads regarding 90 day reviews and trainings before they expire, terminations, leave of absence and transfers. Payroll processing requests for vacation pay. Complete new hire process from calling potential candidates for interview to the new hire orientations. This also includes entering the new hire into our system, preparing a 2 week schedule with trainers. Plan 5-6 Fast, Fun and Friendly events for the team. Cater in of food from various vendors for holiday celebrations. Assist all employees with any inquiries they may have. Part Time Brand Team Member October 2009 September 2011 Provide exceptional guest service to all who patronize the Fargo Target store Replenish merchandise in assigned work area as well as maintain department appearance. Other duties include but are not limited to backup reception in fitting room, backup cashier. Complete tasks as assigned by Team Lead, as well as nightly closing of store duties. Credit Card Central February 2005 August 2005 Office Manager (Part-time) Maintained complete running order of the office. Greeted customers and answer all incoming calls as well as assist clients with any questions they may have.
- 3. Completed and submit applications online to underwriting department for review, as well as overnight original documents to corporate within 48 hours of submitting. Maintained all banking aspects of the company from accounts receivable, accounts payable, employee payroll and deposits Completed residual reports for bonus payouts on a monthly basis. PepsiConnect May 2003 February 2005 Executive Assistant to VP/GM of PepsiConnect September 2003 February 2005 Executive Assistant to VP/GM as well as three Executive Managers, five Sales Managers, and Human Resources Manager. Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors arranging conference calls, and scheduling meetings Arranged caterers for events Trained and supervised other administrative staff Arranged and maintained all travels within the United States for the executive team. Maintained and completed all travel expense reports for the executive team Provided Human Resources backup by maintaining personnel files, payroll on Kronos system, new hire orientation, completed and submitted all new hire paperwork, and created profiles for the new hires and submitted to Corporate Human Resources. Provided front reception backup on a multi-phone line system as well as disbursing incoming mail as well as sending out daily mail and overnight packages. Responsible for ordering all office and maintenance on office equipment. Administrative Assistant to VP/Director of On Premise May 2003 September 2003 Administrative Assistant to the VP/Director of On Premise as well as two executive assistants. Compiled information from 20 locations and 23 managers to produce weekly and monthly reports. Maintained the main reception area with 5 incoming lines and multi phone responsibilities. Scheduled office equipment service calls as well as ordered all office supplies for 80 employees. Maintained complete running order of the office including, full coordination of all mortgage closings, scheduling, finding and updating the abstract, updating the
- 4. mortgage banker and realtor, expediting signed documents (closing package) to the respective processing center. Assisted bankers, realtors and clients with any questions, or concerns they may have. Assisted manager with everyday tasks, kept her abreast of all new incoming files and issues which may need her attention, give daily schedule of upcoming appointments, as well as monthly and weekly review. Answered all incoming calls and assisted in marketing all clients. Computer Skills Microsoft Office Suite 2010 Microsoft Publisher AS400 Metaframe2 ARS Banking Software Programs Internet Explorer Proprietary Software Education Business Diploma/Edward Schreyer School 1986 Beausejour, Manitoba Canada Rasmussen College - 2013 Fargo, ND Human Resource Management (online) Current GPA 4.0 estimated graduation 12/2015 Skills and Technology Center Completed Excel and PowerPoint courses in intermediate and advanced